ZIZO SYSTEMS INTERNATIONAL
Document management applications generally have similar features and come packaged with varying user interfaces. The ability to visually display processes is a game changer, making some applications easy and others extremely difficult to use, this results in success or failure! The ZIZO Methodology promotes an EASY TO USE process-driven front end to information, via business processes and the ability to drill-down or zoom-in to work flows, these are the building blocks of the system.
FEATURES
ACCESS DOCUMENTATION FROM A PROCESS
In the above sample diagram, it shows one of many ways to process flow information : Each gear represents a key process with support services listed on the side, the selection of a key process would trigger its workflow display, guiding the user to 'zoom-in' or detailed information QUICKLY !
Logical and as easy as twenty two over seven!
ZIZO stands head and shoulders above the rest, a few features included in the arsenal;
DOCUMENTATION
- Graphic menus are free format and built from client-supplied images, the familiarisation allows for quick adoption.
- The system is modular by design and incorporates plug-ins that can be developed and integrated seamlessly.
- Documents located external from the database can be controlled via the 'redirect' feature.
- The powerful Document Approval System (DAS) manages the document through the draft cycle.
- Forms-on-line promotes 'zero paper', static forms are routed automatically to relevant personnel for comment and archive.
- INTERACTIVE FORMS provide built-in intelligence, input on the form determines the outcome, if a tolerance is breached, an
action is triggered: such as an e-mail or a corrective action procedure is displayed for quick resolution.
- Collision control prevents duplication of data editing and effective change control..
- Expired documents auto-load for quick document review.
- Fully automated amendment tracking, audit logging and archive traceability.
- Print unique numbered control forms in areas with zero communication coverage.
CORRECTIVE
- The corrective action system is based on the 'best practice' principle and offers various categories;
complaints, audit findings, near-miss, injuries, theft & damage.
- Audit findings can be matched to a specific standard and clause.
- e-Mail alerts are sent to the relevant investigator and official as the case escalates through the system.
- Cost of corrective action is recorded and a case is built containing evidence including root cause, sound bytes and media.
- CSV export and SQL data sourcing allows for reports, trend-analysis, charts via XL tables.
e-TRAINING
- Design your own training courses, users take exams based on learning material sourced from the system.
- Version control alerts the trainer of any change, ensuring latest information is applied for questions and anwers.
- Training history records automatically updated, proving competency
- Indemnify the company and reduce the risk of legal action due to employee injuries.
- Show a video and then take a quick test to determine retention levels!
